Abstract Submission Guidelines

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American Society of Andrology 50th Annual Conference & International Congress of Andrology
March 29 – April 1, 2025
Grand Hyatt Washington
Washington, DC

Extended Submission Deadline: Sunday, October 20, 2024 at 11:59 pm Eastern Standard Time

  • Only electronic abstract submissions via the official abstract submission website will be accepted.
  • Content should not be presented at another national meeting prior to the ASA/ICA Meeting nor be published prior to the abstract submission deadline.
  • A person cannot be the presenting author on more than two abstracts but can be co-author on any number of abstracts. 
  • ASA/ISA membership is not required for abstract submission.
  • Basic, clinical and translational scientific abstracts are accepted for submission across the listed abstract category areas.

Abstract Guidelines

  • Word Count limit is 375 words or less excluding title and authors.
  • ONE uploaded image is allowed. Only PNG, TIFF, JPG.
  • Abstracts must be submitted with 4 components: introduction and objectives, methods, results, and conclusions.
  • Financial funding from commercial entities that have an interest in the research must be listed in the disclosure portion of the submission (in the Author section).
  • Oral and Poster presentation types will be offered. Your presentation will be given every consideration; however, the final determination will be made by the Program Committee.
  • The following submission categories will be offered, you will need to select the one that best fits your abstract:
    • Androgens/Steroidogenesis/Endocrinology/Aging Male (endocrine function)
    • Environment/Reproductive Pharmacology/Reproductive Toxicology
    • Testis Biology/Spermatogenesis/Germ Cell Differentiation/Fertilization/Aging Male (reproductive function)  
    • Reproductive Development/Male reproductive tract organs (Epididymis/Vas Deferens/Seminal Vesicles/Prostate)
    • Infertility/Assisted Reproductive Technology/Sperm Function/Semen Analysis
    • Genetics/epigenetics of Male Infertility
    • Male Contraception
    • Male Genital Reconstruction
    • Male Sexual Dysfunction
    • Prostate/Testicular Cancer
    • Clinical Urology/Regenerative Medicine
    • Transgender Medicine and Research
    • Reproductive immunology/Infectious and Inflammatory Diseases/ Semen Transmission Viruses
    • Education in Andrology/Technology-Enhanced Education
  • No reference should be made in the abstract to the names or institutions of the authors.
  • Disclosures for ALL authors/co-authors is required within the submission form as well as their institutions, city, state, country, etc.
  • All accepted abstracts presented at the annual meeting will be published as a supplement in Andrology, the official journal of the American Society of Andrology and the European Academy of Andrology.
  • Announcements of accepted and rejected submissions is planned for early November.

Presentation Information

Abstracts for Oral Presentation

  • All submitted abstracts will be considered for Oral Presentation unless the applicant has indicated (during abstract submission) that she/he only would like to present a poster. Oral presentations will be part of the Conference symposia.
  • The Program Committee will review and select the abstracts. If your abstract is selected, you will receive an email notification by November 2024. If you are selected for an Oral Presentation, you will still present an e-poster.

Abstracts for In-Person Posters/e-Posters

  • In-person poster presentations are interactive ways to connect with your colleagues and showcase your research. When you submit an abstract, you are automatically qualified for a presentation.
  • All applicants with approved abstracts will receive instructions for the in-person posters.

Declined Abstracts 

  • Please note that conference organizers reserve the right to decline any submitted abstract that lacks scientific content or merit.
Submit Abstract
More information on Trainee Award Eligibility

Awards

Abstracts for awards should contain detailed information that allows reviewers to evaluate the merit of the work (values, statistics, etc..)

Onsite Poster Trainee Merit Awards

  • Anna Steinberger Trainee Research Excellence Award (Only Female Trainees)
  • Thomas S.K. Chang Merit Award
  • Lonnie D. Russell Merit Award

Award Descriptions »

International Travel Awards

  • The Lalor Foundation Awards
  • The International Society of Andrology Awards (ISA)

The International Liaison Committee (ILC) has established the International Travel Awards in order to assist trainees and young investigators from countries outside US/Canada to present their work at the ASA Annual Conference.

The requirements for the International Awards are as follows:

  • Applicants must be from countries outside US and Canada
  • Applicants must be the first and presenting author on the abstract.
  • Applicants must have their abstract accepted for presentation at the ASA Annual Conference.

Trainee Travel Awards

  • NIH Trainee Travel Award

The requirements for the NIH Travel Awards are as follows:

  • Trainees must be the first and presenting author on the abstract.
  • Award candidates must plan on attending regardless of the outcome of the Travel Award application process.
  • To be considered for these awards, you may only submit one abstract for award consideration. Submitting more than one abstract will disqualify you.
  • Your research mentor or supervisor must complete the following link on your behalf which includes confirming that you are the first and presenting author as well as a letter of support. Please instruct your mentor to complete this form https://forms.gle/CKjPWT5ScKsmFnrz6. They will need your submission reference number.
  • Please note you will not be considered for the NIH Travel Award unless your mentor has completed the link by 11:59 PM Eastern Standard Time on September 30, 2024.

 

Awards are considered reimbursement; therefore, trainees must attend the meeting and present their paper before the travel award is presented. Trainees will be notified of the award at least two months prior to the Annual Meeting.

If you have been awarded an International Travel Award or an NIH Trainee Travel Award but are unable to attend the meeting, please inform the ASA management team by February 1, 2025 so that we may present the travel award to another attendee. Failure to do so will jeopardize your ability to receive future travel awards.